As we flip our calendars to February our thoughts turn to love, and our projects want to feel it as much as we do. They have a desperate need to be supported, taken care of, and yes, even loved by everyone involved. If a project doesn’t have love, or buy-in, from its sponsors, management, and users, it could very well end up failing. Think about your projects: are they suffering? Are they being fully supported? If not, try using these NEOS tips to get them back on track.
Sponsor coaching sessions. Sometimes a sponsor might not communicate well with a project team, or they might not fully understand what their role is. Explain to your sponsor the positive impact he or she can have on a project. A project without clear direction could result in poor change management, lower morale, and delays in project deployment. When a sponsor shows commitment to the project and a willingness to make tough decisions, it helps the team to believe in themselves, the project, and the sponsor. As a result, they will be more enthusiastic about communicating their progress and supporting one another. Sometimes the sponsor might take this for granted, and a friendly reminder would be in order.
Communicate with management. Effective communication is the foundation of a successful project. Ensuring a message is heard is just as important as its delivery. Make sure your management team is hearing the messages. If not, take the time to understand why. Are you speaking their language? Translate the message into terms or points that have meaning to them, instead of burying it with project statistics. For example, if there is a change in scope, explain how it will impact the business case that was put forth to support the project.
Drive effective change management among users. Change management is vital to a project. Without it, the new technology may be seen as too difficult to use and may be pushed aside. During the duration of a project, it’s important to teach the end users of the new technology how it will work. Send monthly or bi-weekly newsletters about your project progress so that the users feel up to date about the pending change in technology; it will help them feel confident about making the switch.
Get buy-in from sponsors, management, and usersyou increase your project’s chances of making it to the finish line. Remember, for projects to evolve into what they were originally planned to be, they need love from everyone involved.